Hotel storeroom requisitions with Kohi
In Kohi, the hotel inventory software published in Tahiti by Devlab, a storeroom requisition follows a written path: a request with source, destination and quantities, two named approvals by different people, then issues, receipts and returns counted separately. The file produces a PDF slip and keeps attachments, with no double stock entry.
Prepare the request
The requisition starts with stores or cost control. It states the source store, the receiving department, the requester, the date and the quantity of each catalogue item.
- Items picked from the property’s photo catalogue
- Source and destination chosen from declared locations and stores
- One file per requisition, open to authorised people
Two approvals, two people
Before anything is issued, the requisition receives two separate named approvals, for example finance and food and beverage. An administrator account does not sign on their behalf, and one person cannot approve twice.
Issue, receive, return
Once approved, the assigned person issues and counts the items. Kohi keeps requested, issued, received and returned quantities apart: a receipt confirms an issue without creating a second stock, and a return cannot exceed what was received.
- Remaining quantities cancelled with a reason, completed issues kept
- Kohi PDF slip downloadable from the file
- Original PDFs or photos attached, documents with amounts flagged
What Kohi does not do here
Kohi does not place supplier orders and does not value a requisition without prices: a slip without amounts is not a financial valuation. Amounts and acquisition records stay restricted to the people entitled to them.
Frequently asked questions
Who approves a storeroom requisition in Kohi?
Two different people, each assigned by name to their role, for example finance and food and beverage. The administrator account does not sign on their behalf.
Can items be returned to the store?
Yes. A return is recorded separately and is limited to received quantities not yet returned. Requested, issued, received and returned quantities stay distinct in the file.
Does Kohi produce a requisition slip?
Yes. Each file lets you download a Kohi PDF slip and attach original PDFs or photos. A removed document stays in the history with its reason.
Other Kohi uses
Full method: hotel FF&E inventory in French Polynesia (Devlab guide)